Update

on the media accreditation procedures at NATO

  • 23 Jan. 2012 -
  • |
  • Press Release (2012) 009
  • Issued on 23 Jan. 2012
  • |
  • Last updated: 16 Jan. 2020 10:24

Over the course of the year, NATO organises meetings at different levels (Defence Ministers, Foreign Ministers, Heads of State and Government, etc.), which are held either at the NATO Headquarters in Brussels or outside. The press is often invited to cover such events.

If the meeting is held at NATO Headquarters in Brussels

  • Media representatives with annual accreditation at NATO do not have to request ad hoc accreditation whenever the meeting is held at NATO Headquarters in Brussels (unless otherwise specified for some events)
  • all other press representatives must request ad hoc accreditation as described below

If the meeting is held outside NATO Headquarters, all media representatives without exception must request ad hoc accreditation.

AD HOC ACCREDITATION

Steps to request an ad hoc accreditation at NATO:

  1. The NATO Press Service issues a media advisory announcing the meeting on the NATO Website http://www.nato.int/ (under Event Calendar)
  2. Media representatives request accreditation by submitting an application via the NATO accreditation platform. Instructions are provided in Annex 1
  3. To verify if you have duly submitted your application with attachments, please log in to your profile and click on Update Your Event Attendance. The event tick box should appear as checked https://my.hq.nato.int/Registered UserUpdate Event Attendance). Media representatives are responsible for their registrations. NATO will not verify if a registration has been duly submitted on behalf of applicants.

In case of missing information in the ad-hoc accreditation request, the NATO Accreditation Office will contact media representatives directly.

Group registrations: See Annex 1

ANNUAL ACCREDITATION

Who can request annual accreditation?

Media representatives including journalists, TV producers, photographers, videographers, bloggers and technicians with an official residence in Belgium and who are accredited as media by the Belgian Federal Public Service for Foreign Affairs or the Interior may request an annual NATO Media Accreditation. In 2012 NATO widened access to include media representatives with an official residence in Belgium and a valid press card issued by a recognised national professional body of a NATO country. (i.e government, professional association, union...).

What are the advantages of annual accreditation?

Besides day-to-day access to NATO Headquarters, annual accreditation gives media representatives easier admission to background briefings by subject matter experts.

During normal business hours, annually accredited media representatives are also allowed to use the Media centre at NATO Headquarters, which is equipped with TV sets, international telephone lines and Internet connections (Wi-Fi). They also act as NATO's main point of contact for their editorial staff.

How to request annual accreditation

  1. Create a profile in the NATO accreditation portal:
    • Go to https://my.hq.nato.int/
    • Log in with your user name and password
      If you do not have an account, click on "new user" and fill in the form.
    • In the press card field, please enter the number of your valid press card issued by a recognised national professional body of a NATO country. (i.e government, professional association, union, etc.)
    • Attach a 3.5 x 4.5 cm digital identity photograph in JPEG format (less than 100Kb)
  2. Submit an attestation from your editorial staff. Please mail (by traditional post) an original attestation from your senior editor/manager confirming that you are the designated press representative for regular coverage of NATO's activities.

The attestation referred to in item 2 above can also be handed over directly to the NATO Accreditation Office:

Mail:

NATO Accreditation Office
Public Diplomacy Division/Press and Media
NATO Headquarters, Boulevard Léopold III
1110 Evere, Belgium

Please note that the procedure can take several weeks. When the process is complete, you will receive a notification by email. If your request is accepted, you will receive instructions on how to collect your NATO annual accreditation pass at the NATO Pass Office. You will be asked to bring a copy of the confirmation email, your valid press card issued by a recognised national professional body of a NATO country. (i.e government, professional association, union...) and your ID/passport.

Freelance Journalists resident in Belgium and holding a valid press card issued by a recognised national professional body of a NATO country (i.e government, professional association, union...) may be granted annual accreditation without a letter of assignment by a recognised media, on a case-by-case basis and after review of recent publications on NATO and international affairs. Please contact the Press & Media Section.

Online Media must meet the following additional requirements:

  1. The website must be a professional online site belonging to a recognised media organisation and have a specific, verifiable street address and telephone number.
  2. The website must have at least 60% original news content or commentary or analysis, including coverage of international or NATO-related issues Media representatives are required to submit two by-lined articles within the past month that were posted on the website.
  3. The website must be updated at a minimum once per week.
  4. Online publications which are communications outreach or advocacy publications of non-governmental or non-profit organisations do not qualify for media accreditation.

Note on bona fide media organisations

The NATO Press & Media Section will verify that the individuals applying for or renewing annual accreditation at NATO are media professionals and represent bona fide media organisations.

Accreditation for new applicants will only be given on proof of a track record of reporting for media organisations on international affairs. Media accreditation is not given to employees of non-media organisations.

Applications are considered on a case-by-case basis and the decisions of NATO are final.

NATO reserves the right to deny accreditation or to revoke it even if already confirmed.

NATO reserves the right to deny or withdraw accreditation of media representatives from media organisations who abuse their privileges, or put the accreditation to improper use, or act in a way not consistent with the principles of the organisation.

The International Press Association and Brussels-based international organisations such as NATO cooperate closely on the accreditation policy. IPA can be contacted by media representatives for queries or for more information.

For information, please send an email to NatoAccreditations@hq.nato.int

Annex 1

New profiles:

How to create a new profile in the NATO Accreditation portal https://my.hq.nato.int/:

  • Please select New user
  • Use a unique email address per registration. It is not possible to register groups or more than one person with the same email address
  • Avoid using special characters (e.g. accents) when you enter information in your profile and ensure that the filenames of your photo and attachments do not contain special character
  • In case our site is blocked by your provider (most likely because of a firewall), it is advisable to use a device connected to a different Internet source (4G or connection at home)
  • For media not in possession of a national press card number, please enter N/A within the National Press Card Number field
  • Safari browser is not supported. Please use another browser (also see below the paragraph on Attachments re Mac OS X).

Existing profiles:

How to register for the event:

Once your profile has been created:

  • Login: https://my.hq.nato.int/ (Click on Registered user)
  • Click on Update your Event Attendance: select the event
  • Attach files as required
  • Tick and accept fields
  • Submit your request before the deadline

To verify if you have duly submitted your application with attachments, please log in to your profile and click on Update Your Event Attendance. The event tick box should appear as checked.

Attachments

To complete your registration, you will be required to upload two types of attachments:

  1. Identity: a copy of your ID card/passport
  2. Professional:
    • Candidates in possession of a valid press card (provided by a recognised national professional body of a NATO country – i.e. government, professional association or union) are required to upload a scanned copy of it onto their profile (PDF)
    • Candidates not in possession of a valid press card (provided by a recognised national professional body of a NATO country – i.e. government, professional association or union), are required, regardless of nationality, to upload a signed letter from their editorial staff onto their profile (PDF)

For users of Mac OS X: it is not always possible to upload attachments in JPG. Please upload files in PDF.

Group registrations:

Currently it is not possible to register groups or more than one person with the same email address. A unique email address per registration must be used. As a practical measure for groups, the editorial staff can prepare and sign a comprehensive letter (in letterhead) containing all the names of the crew members the media outlet/company wishes to send to cover the event (SURNAME, Name, date of birth, ID/Passport number). The comprehensive letter can be attached onto each individual registration of the crew members.

It is the company/media outlet responsibility to ensure that all their crew members are duly registered for the event.

To verify if you have duly submitted your application with attachments, please log in to your profile and click on Update Your Event Attendance. The event tick box should appear as checked.