on the media accreditation procedures at NATO
Over the course of the year, NATO organizes meetings at different levels (defence ministers, foreign ministers, heads of state and government, etc.), which are held either at the Alliance’s Headquarters in Brussels or outside the Headquarters. The press is often invited to cover such events.
If the meeting is held at NATO Headquarters in Brussels
- Media representatives with permanent NATO accreditation do not have to make a specific accreditation request whenever the meeting is held at NATO Headquarters in Brussels.
- all other press representatives must make an ad hoc accreditation request in the usual way (described below).
If the meeting is held outside NATO Headquarters, all media representatives without exception must make an ad hoc accreditation request in the usual way.
AD HOC ACCREDITATION
Steps to request an ad hoc accreditation at NATO:
- The NATO Press Service issues a media advisory announcing the meeting on the NATO Website http://www.nato.int/ (under Event Calendar)
- Once the announcement has been made, media representatives request accreditation by accessing their personal profile on the NATO accreditation platform or by creating one on https://my.hq.nato.int/ (New user) by the deadline indicated on the media advisory. Upon registration for an event:
- Candidates in possession of a valid press card (provided by a recognised national professional body of a NATO country – i.e. government, professional association or union) are required to upload a scanned copy of it onto their profile (PDF)
- Candidates not in possession of a valid press card (provided by a recognised national professional body of a NATO country – i.e. government, professional association or union), are required, regardless of nationality, to upload a signed letter from their editorial staff onto their profile (PDF)
- Once the request is submitted, it is strongly recommended that media representatives check and print the request confirmation page on the web-based accreditation platform (Login homepage https://my.hq.nato.int/ → Registered User → Update Event Attendance → Print button).
In case of missing information in the ad-hoc accreditation request, the NATO Accreditation Office will contact media representatives directly.
Group registrations: currently it is not possible to register groups or more than one person with the same email address. A unique email address must be used per registration. As a practical measure for groups, the editorial staff can prepare and sign a comprehensive letter (in letterhead) containing all the names of the crew members the media outlet/company wishes to send to cover the event (SURNAME, Name, date of birth, ID/Passport number). The comprehensive letter can be attached onto each individual registration of the crew members.
Who can request permanent accreditation?
Media representatives including journalists, TV producers, photographers, videographers, bloggers and technicians with an official residence in Belgium and who are accredited as media by the Belgian Federal Public Service for Foreign Affairs or the Interior may request a permanent NATO Media Accreditation. In 2012 NATO widened access to include media representatives with an official residence in Belgium and a valid press card issued by a recognised national professional body of a NATO country. (i.e government, professional association, union...).
What are the advantages of permanent accreditation?
Beyond privileged Headquarters access, permanent accreditation gives media representatives preferred access to background briefings by subject matter experts.
During normal business hours, permanently accredited media representatives are also allowed to use the Media centre at NATO Headquarters, which is equipped with televisions, international telephone lines and Internet connections (wi-fi).
They also act as NATO’s main point of contact for their editorial staff.
How to request permanent accreditation
- Enter your personal data via internet
- Go to https://my.hq.nato.int/.
- Log in with your user name and password.
(If you do not have either of these, click on "new user" and follow the instructions.)
- Fill in the sections of the information sheet that pertain to you.
(In the press pass section, please give the number of the press pass issued by a recognised national professional body of a NATO country. (i.e government, professional association, union...)
- Attach a 3.5 x 4.5 cm digital identity photograph in JPEG format.
- Submit an attestation from your editorial staff. Please mail (by traditional post) an original attestation from your senior editor confirming that you are the designated press representative for regular coverage of NATO’s activities.
- Send a scan of the press card whose number reference you are entering in your online profile, to this address: NatoAccreditations@hq.nato.int.
The attestation referred to in item 2 above can also be handed over directly to the NATO Accreditation Office:
Public Diplomacy Division/NATO Press Service
NATO Headquarters, Boulevard Léopold III
1110 Evere, Belgium
Please note that the procedure can take several weeks. When the process is complete, you will receive a notification by email. If your request is accepted, you will receive instructions on how to collect your NATO permanent accreditation pass at the NATO Pass Office. You will be asked to bring a copy of the confirmation email, your valid press card issued by a recognised national professional body of a NATO country. (i.e government, professional association, union...) and your ID/passport.
Freelance Journalists resident in Belgium and holding a valid press card issued by a recognised national professional body of a NATO country (i.e government, professional association, union...) may be granted permanent accreditation without a letter of assignment by a recognised media, on a case by case basis and after review of recent publications on NATO and international affairs. Please contact the Press & Media Section.
Online Media must meet the following additional requirements:
- The website must be a professional online site belonging to a recognised media organisation and have a specific, verifiable street address and telephone number.
- The website must have at least 60% original news content or commentary or analysis, including coverage of international or NATO-related issues Media representatives are required to submit two by-lined articles within the past month that were posted on the website.
- The website must be updated at a minimum once per week.
- Online publications which are communications outreach or advocacy publications of non-governmental or non-profit organisations do not qualify for media accreditation.
Note on bona fide media organisation
The NATO Press & Media Section must be satisfied that the individuals applying for or renewing permanent accreditation at NATO are media professionals and represent bona fide media organisations.
Accreditation for new applicants will only be given on proof of a track record of reporting for media organisations on international affairs. Media accreditation is not accorded to the information outlets of governmental or non-governmental organisations.
Applications are considered on a case-by-case basis and the decisions of NATO are final.
The NATO Press & Media section reserves the right to deny or withdraw accreditation of media representatives from media organisations who abuse the privileges so extended or put the accreditation to improper use or act in a way not consistent with the principles of the organisation.
The International Press Association and Brussels-based international organisations like NATO cooperate closely on accreditation policy and IPA can be contacted by media representatives for queries or for more information.
For information, please send an email to NatoAccreditations@hq.nato.int