Meeting of NATO Ministers of Defence

Brussels, 12 – 13 October 2022

  • 12 Oct. 2022 - 13 Oct. 2022
  • |
  • Press Release (2022) 123
  • Issued on 15 Sep. 2022
  • |
  • Last updated: 27 Sep. 2022 15:55

GENERAL

A meeting of the North Atlantic Council (NAC) at the level of Defence Ministers will take place on 12 and 13 October at the NATO Headquarters in Brussels. The meeting will be chaired by the NATO Secretary General, Jens Stoltenberg, who will brief the media after the meeting.

Media can now apply for accreditation online. The deadline for accreditation is Tuesday 04 October, at 23:59 (CET).  Journalists with annual accreditation do not need separate accreditation for this event.

The Secretary General will preview the Ministerial meeting with a press conference on 11 October. Ministerial accreditation, as well as annual accreditation, will give access to the press conference.

PROGRAMME

A detailed media programme of the Meeting of NATO Defence Ministers will be available on the NATO website closer to the event.

For information about individual Ministers’ media programmes, please contact the national delegations. A list of delegation press officers is available from the NATO Press & Media Section (press[at]hq.nato.int).

MEDIA ACCESS

Accredited media representatives can work from NATO Headuarters on 11-13 October and access all the public areas. The opening hours will be communicated in the media programme. Accredited journalists can attend Ministers’ doorsteps and the press conferences of the NATO Secretary General.

These events will also be streamed live on the NATO website.

National briefings will also take place at NATO Headquarters. Those may be by invitation only. Please contact national delegations at NATO for details about their plans.

POOLS

A few elements of the Meeting of NATO Defence Ministers will be accessible only to a pool of visual journalists. These include the start of some ministerial sessions and the official photo. To request a pool card, please email  NatoMediaOperations[at]hq.nato.int, no later than Friday 07 October.

Pool cards will be distributed on the first floor of the Public Square of NATO HQ on 11 and 12 October. Please check the media programme for the timing.

If you accept a NATO pool position, you must share immediately all information and material collected while in the pool with any accredited media that request it, at no charge and with no restriction on the use of the material for news purposes.

Media organisations that want pooled images should first contact the wire service / photo agency of which they are a client. Media representatives and news organisations must identify that it is pooled material every time it is used. Pooled material can only be used for legitimate news purposes and cannot be sold.

BROADCAST

NATO will provide broadcast-quality video in real time on EBU World feed or to EBU News Exchange.

NATO photographers and videographers will provide video clips and photos of all public events during the ministerial meeting. Photos can be downloaded from the NATO website. The video files will be available for free download from the NATO Multimedia Portal.

The Secretary General's press conferences will be streamed live on the NATO website.

MEDIA ACCREDITATION

Media representatives who have annual accreditation to NATO for 2022 do not need to apply for separate accreditation for this event.

All other media representatives wishing to cover the meeting need to apply for accreditation. They need to register via NATO’s media accreditation platform: https://my.hq.nato.int. Please find instructions on how to log in or create a new profile in Annex 1.

The deadline to register and apply for media accreditation is Tuesday 04 October, at 23:59  (CET).

Please apply as early as possible to allow for sufficient time for processing accreditation requests. NATO will confirm accreditation explicitly by email from NatoAccreditations@hq.nato.int. Please show the confirmation email when collecting your badge.

Media passes must be collected in person upon presentation of an ID card or passport and a valid national press pass (or accreditation letter from a recognised media organisation) at the Main Entrance, NATO Headquarters, Boulevard Leopold III 1110 Brussels. Please ensure this is the same form of ID used when applying for the event.

Passes must be visible at all times. Please arrive early to clear security checks. Security personnel will examine and may test equipment and personal effects.

In accordance with NATO media accreditation procedures, NATO reserves the right to deny or withdraw accreditation of media representatives from media organisations who abuse their privileges, put the accreditation to improper use or act in a way not consistent with the principles of the organisation.

MEDIA FACILITIES

A press working area will be set up on the first floor of the Public Square at NATO HQ. Working spaces cannot be booked in advance and are available on a first-come, first-served basis. Television and radio editing spaces will be available upon request by email to the NATO TV & Radio Unit (see contact details below).

NATO also makes available one TV and one radio studio when they are not in use by senior NATO officials.

PARKING

Media representatives can park in the Visitors' car park of the NATO HQ, or in the car park directly across the Main Entrance, at the Z entrance parking of the former NATO HQ. Uplink vans can park in a special section of the car park upon request to the NATO TV & Radio Unit.

CONTACT POINTS

Media Operations, including pool cards
Ms Irina Novakova
Tel: +32 (0)2 707 1003
NatoMediaOperations[at]hq.nato.int

Accreditation
Ms Louise Reid
Tel: +32 (0)2 707 1008
NatoAccreditations[at]hq.nato.int

TV & Radio arrangements on site and via satellite
Mr Bart Vandendorpe
Tel: +32 (0)2 707 35 78
Vandendorpe.Bart[at]hq.nato.int

NATO Multimedia
Tel: +32 (0)2 707 12 27
content[at]natomultimedia.tv

Annex 1 - Instructions for using the NATO Accreditation portal

Portal link: https://my.hq.nato.int/

Creating a new profile:

  • Select New user on the portal homepage
  • Use a unique email address per registration. It is not possible to register groups or more than one person with the same email address
  • Avoid using special characters (e.g. accents) when you enter information in your profile and ensure that the filenames of your photo and attachments do not contain special characters
  • In case our site is blocked by your provider (most likely because of a firewall), it is advisable to use a device connected to a different Internet source (4G or connection at home)
  • For media not in possession of a national press card number, please enter N/A within the National Press Card Number field
  • Safari browser is not supported. Please use another browser (also see below the paragraph on Attachments re Mac OS X).

Updating an existing profile:

Registering for an event:

Once your profile has been created:

  • Select Registered user on the portal homepage and log in
  • Click on Update your Event Attendance: select the event
  • Attach files as required
  • Tick and accept fields
  • Submit your request before the deadline

To verify if you have duly submitted your application with attachments, please log in to your profile and click on Update Your Event Attendance. The event tick box should appear as checked.

Including attachments:

To complete your registration, you will be required to upload two types of attachments:

  • Identity: a copy of your ID card/passport
  • Professional:
    • Candidates in possession of a valid press card (provided by a recognised national professional body of a NATO country – i.e. government, professional association or union) are required to upload a scanned copy of it onto their profile (PDF)
    • Candidates not in possession of a valid press card (provided by a recognised national professional body of a NATO country – i.e. government, professional association or union), are required, regardless of nationality, to upload a signed letter from their editorial staff onto their profile (in PDF, files in Word will not be valid)

For users of Mac OS X: Please upload files only in PDF.

Group registrations:

  • It is not possible to register groups or more than one person under the same email address. 
  • A unique email address must be used to create a profile and register.
  • Editorial staff can prepare and sign a letter (in letterhead) containing all the names of the crew members that the media outlet/company wishes to send to cover the event. The letter must contain:

            SURNAME, Name, date of birth, ID/Passport number

Each crew member can upload the same group letter onto their individual registration.

It is the company/media outlet responsibility to ensure that all their crew members are duly registered for the event.

To verify if you have duly submitted your application with attachments, please log in to your profile and click on Update Your Event Attendance. The event tick box should appear as checked.