Information for accredited media
Meeting of NATO Ministers of Foreign Affairs - Bucharest, Romania - 29 & 30 November 2022
- MEDIA CENTRE – LOCATION, ACCESS
- FLOOR PLANS
- OPENING HOURS
- MEDIA CENTRE - FACILITIES
- INFORMATION FOR BROADCASTERS
- MEDIA EDITING BOOTHS
- INFORMATION AND SUPPORT
- ACCESS TO VIDEO CONTENT
- POOLS MOVEMENTS
- PRESS BRIEFINGS
- NATIONAL MEDIA ENGAGEMENTS
- HOST BROADCASTER
- MEDICAL FACILITIES
- KEY WEBSITES AND SOCIAL MEDIA
- BUCHAREST - ROMANIA INFO
Journalists need special accreditation to cover the event in person. An annual NATO accreditation badge or other accreditation documents will not give access to the event.
The accreditation is now closed. Media representatives who have successfully been accredited will receive confirmation by email. Media representatives are encouraged to bring a printout of the confirmation email when collecting their badge.
In accordance with NATO media accreditation procedures, NATO reserves the right to deny or withdraw accreditation of media representatives who abuse their privileges, put the accreditation to improper use or act in a way not consistent with the principles of the organisation.
Accredited journalists should pick up their badge in person at the Accreditation Office. It is mandatory to present the following documents. Please ensure all documents are the same as those uploaded as part of your application:
- Official proof of identity, i.e. passport/national ID card;
- A valid national press card OR accreditation letter from a recognised media organisation;
- a printout of the confirmation email received from NATO Accreditations.
There is no parking available for media. Security may prevent or delay access to the premises when motorcades are in movement.
Television networks intending to bring heavy equipment to the Media Centre are requested to do so no later than 28 November at 18h00. Arrivals need to be announced in writing here: firstname.lastname@example.org.
Broadcasters who need to park SNG vehicles will be given access to the open-sky car park in the interior courtyard of the Palace of the Parliament (the parking lot is marked with blue on the map below). Prior notice of arrival and space needs must be made in writing here: email@example.com.
MEDIA CENTRE – LOCATION, ACCESS
The ministerial meeting will take place at the Palace of the Parliament of Romania, 2-4 Izvor Street, Bucharest. The main conference room and all meeting-related facilities, the media centre and media facilities will be located at the Palace of the Parliament.
Accredited media representatives must pick up their accreditation badge in person at the Accreditation Office.
The Accreditation Office will be located at the Palace of the Parliament, 2-4, Izvor Street, 5th District, Bucharest, entrance A3 S2.
Download the PDF to see all indoor floor plans.
|Accreditation Office||Media Centre|
|26 November||11.00 – 15.00||Closed|
|27 November||11.00 – 15.00||Closed|
|28 November||10.00 – 18.00||10.00 – 18.00|
|29 November||08.00 – 18.00||8.00 – 22.00|
|30 November||06.30 – 12.45||06.30 – 18.00 / 19.00|
MEDIA CENTRE - FACILITIES
Information Desk and media office support
Host TV Master Control
A filing centre (including TV/radio editing area), with electricity (230V), access to video and audio feeds, cabled and Wi-Fi internet. Working spaces in the filing centre cannot be booked in advance, but are available on a first-come, first-served basis;
A fully equipped TV studio set up by the Host Broadcaster;
8 TV / 2 radio editing booths.
Internal Television Circuit for live and recorded broadcasts, information about the program, press conferences schedules and other information;
indoor stand-up positions with backdrops featuring the Ministerial logo;
An area for outdoor stand-up positions with a view to the Palace of the Parliament and parking for satellite vans (see the map above)
Positions for Ministers' engagements with media (media huddles);
Catering, which includes a variety of options for purchase; all credit cards and cash (local currency, RON) will be accepted.
Satellite Truck parking area
INFORMATION FOR BROADCASTERS
There are 10 media editing booths located in the Media Center, Floor 0.
They are equipped with: universal power outlets (220V), wired and wireless internet access, LAN connection to the internal production network to get access to media files correspondent to live recordings, an HD monitor/TV. The booths are wired to receive 2 (two) HD SDI live video feeds with embedded audio (floor language and up to 5 languages translations).
Indoor and outdoor stand-up positions are available. Indoor positions have internet connectivity and backdrops. Outdoor positions have electricity, internet connectivity and cover.
The TV/radio editing booths, as well as outdoor and indoor stand-up positions require pre-booking. Booking requests can be sent to: firstname.lastname@example.org
A NATO TV studio will be available for interviews with ministers. Bookings can be done via: email@example.com
The studio includes:
- 3 robotic cameras, Panasonic AW-UE 150
- 1 camera SONY PXW-Z280 with cameraman
- Video Mixer For-A HVS
- Audio Mixer Yamaha TF 1
- microphone Sennheiser
- ARRI Sky Panel
- Computer for Zoom/Skype
- Can be connected to DSNG for uplink or hybrid interview
A second TV studio fully equipped and manned by the Host Broadcaster, wired for live transmission, is available for media use. Booking requests can be sent to: firstname.lastname@example.org.
The studio is equipped as follows:
- 3 Studio Cameras SONY HXC-FB80
- Beatrice Intercom
- Video Mixer ATEM 2M/E Production Studio
- Audio Mixer Yamaha TF 1
- microphone Sennheiser
- Recorder/Player HiperDeck
- ARRI Sky Panel
- Computer with Zoom/Skype
For further technical details, including live capabilities and please contact the Host Broadcaster coordinator. (See Key Contacts)
The File Recording Station (in Media Center):
- Will record HB1 and HB2 signals on XDCAM 422 files
- Transfer to user's external HDD/Media with USB3 interface
MEDIA EDITING BOOTHS
There are 10 media booths located in the Media Center, Floor 0.
The media booths are equipped with: universal power outlets (220V), wired and wireless internet access, LAN connection to the internal production network to get access to media files correspondent to live recordings, an HD monitor/TV. The booths are wired to receive 2 (two) HD SDI live video feeds with embedded audio (floor language and 5 languages translations) from the meetings covered by the host broadcaster.
INFORMATION AND SUPPORT
For any questions during the Ministerial, accredited journalists can go to the Information Desk, in the Media Centre. The Information Desk will be operational during the opening hours of the Media Centre, from 28 to 30 November 2022. IT and Host Broadcaster Support will also be available via the Information Desk.
Wi-Fi and wired Internet will be available in the Media Centre.
(Pool = restricted group of media covering a specific event; restrictions are based on security and space limitations)
Access to the opening remarks of the meetings, the official greeting, the official photo and other events where restrictions apply will be open only for small media pools. See detailed media programme for the exact schedule and description.
Pool cards will be distributed by NATO, upon request and availability. Only photographers and videographers will be part of the pools covering the opening remarks of the meetings and the official photo. Reporters (written press) can also join their visual colleagues in the pools for doorsteps.
To request access to pools, please email email@example.com. Once you receive a confirmation that your request is approved, the Pool Cards can be picked up at the Information Desk in the Media Centre within the timeframe indicated in the programme.
Please note that NOT all requests can be accommodated due to space limitations.
When a media representative accepts a NATO pool position, they must share immediately all information and material collected while in the pool with any accredited media that request it. The media representative in the pool will share the material at no charge and with no restriction on the use of the material for news purposes. Media representatives can only accept the pool accreditation if they have the agreement of their employer to all of the conditions on providing pool material listed above.
Media organisations that want pooled images should first contact the wire service / photo agency of which they are a member / client. Media representatives and news organisations must identify that it is pooled material every time it is used. Pooled material can only be used for legitimate news purposes and it cannot be sold.
Press conferences of the Secretary General will be open to all accredited media.
All pooled events will be covered by the Host Broadcaster, and video content will be available live and recorded for all media. See more details below.
ACCESS TO VIDEO CONTENT
Main public events will be broadcast in the Media Centre via CCTV, live on world feed via Eurovision, and on the NATO website.
Pool signal will be available in the Media Centre with multiple audio feeds.
Live satellite feeds of the main public events will be provided free of charge without encryption or downlink charges. Technical details regarding the transmission and downlink will be available here.
National briefings, will not be web streamed nor shown on CCTV. The main exception to this will be the press conferences held by delegations in the Press Conference Room 1.
NATO and Host Nation photographers and videographers will provide video clips and photos of all the media events for posting to the NATO website www.nato.int and the multimedia portal: www.natomultimedia.tv. For more information, contact firstname.lastname@example.org
Photos can be downloaded from www.nato.int.
All pools will leave from the "Pools Meeting Point", situated in the Media Centre, next to the Information Desk.
Transfer to and from pool positions will be escorted, on foot.
(See the media programme for the schedule of departures).
Press representatives taking part in photo / TV image opportunities (pools) must:
- arrive on time;
- NOT carry any microphones for visual pools (family photo and meetings);
- comply with the security instructions;
- NOT film or photograph security installations and security staff;
- leave the meeting room as soon as the signal is given;
- avoid pushing and shoving.
The schedule and location of press briefings will be announced on CCTV. There are 5 briefing rooms and several positions for informal media huddles located on Floor 0 and Floor 1 in the Palace of the Parliament.
The media huddles area includes 7 setups situated on 1st Floor, each with a backdrop, electricity, Wi-Fi and wired internet. They are to be used only for engagements with Ministers. One of the positions is equipped with a Host Broadcaster camera. Live capability is available at a cost. For details, please contact the Host Broadcaster coordinator. (See Key Contacts)
NATIONAL MEDIA ENGAGEMENTS
A list of NATO delegation press officers is available at the Information Desk.
They can be contacted for details about individual ministers' media programmes and national media plans.
There will be simultaneous interpretation (English, French, Romanian, Ukrainian and Russian) of the public opening remarks of the Ministerial working sessions, Secretary General's press conferences and press conferences of the Romanian Minister of Foreign Affairs.
Headsets will be available in Press Conference Room 1.
The Romanian National Television (TVR), member of EBU (the European Broadcasting Union), will act as Host Broadcaster for the event. TVR will deliver a single high-quality HD/SDI signal (1080i50 audio embedded) live to the media centre for all ministerial media events, free of charge.
The Host broadcaster will cover the following events:
- arrivals of the ministers from a position outside the main entrance;
- doorsteps – short statements before the start of meetings, in the original language;
- handshakes (welcome by the host, original audio, no translation);
- public opening remarks at the beginning of the working sessions;
- family photo;
- press conferences in Press Conference Room 1
Water, soft drinks and coffee will be offered by the Host Nation throughout the day, in the proximity of the Media Center.
Hot meals will be available at the restaurant located on S -1 Floor, throughout its opening hours. Cash (Romanian currency) and credit cards are accepted as payment.
|Restaurant Opening Hours|
|Monday 28 November||10:00 – 18:00|
|Tuesday 29 November||10:00 – 18:00|
|Wednesday 30 November||07:00 – 15:00|
Medical support will be available at the conference site.
All security arrangements associated with the NATO Ministerial Meeting are there to ensure a safe environment for all participants.
Please ensure your badge is clearly visible and please keep it with you at all times.
Lost badges must be reported at the Accreditation Office or the Information Desk. Please note that anyone entering the Ministerial venue is subject to full inspection by security personnel. All equipment brought to the venue and to the media pools will be subject to full security checks.
KEY WEBSITES AND SOCIAL MEDIA
Official NATO website: www.nato.int
Secretary General (Twitter): https://www.twitter.com/jensstoltenberg
Secretary General (Facebook): https://www.facebook.com/jensstoltenberg
Secretary General (Instagram): https://www.instagram.com/jensstoltenberg
Deputy Secretary General (Twitter): https://twitter.com/Mircea_Geoana
NATO Spokesperson (Twitter): https://www.twitter.com/NATOpress
NATO Spokesperson (Instagram): https://www.instagram.com/oanalungescu
Minister of Foreign Affairs
Ministry of Foreign Affairs
BUCHAREST - ROMANIA
Known for its wide, tree-lined boulevards and Belle Époque buildings Bucharest is Romania's largest city, its capital and a bustling metropolis. Originally the capital city of Wallachia, in 1862 Bucharest becomes the capital of the United Romanian Principalities, in the wake of the unification of Moldavia with Wallachia, later the Kingdom of Romania. On December 1st, 1918, as Transylvania joined the Kingdom, Bucharest became the capital of Romania. The interwar period saw the development of the city, with Bucharest becoming a cultural beacon for the entire country. In the last decades of the communist rule, important historical monuments were demolished together with picturesque neighborhoods of the interwar middle class. Today, the city is a mixture of old and new, traditional and modern, East and West.
Time Zone: Eastern European Time zone (GMT+2)
Telephone Country Code: 0040 - Romania
Language: The official language is Romanian. English is widely spoken, particularly by younger people. French, Spanish and Italian are widely understood and moderately spoken by large segments of the urban population.
Palatul Parlamentului / Palace of the Parliament
Located in the central area of Bucharest (for general access, the address is Str. Izvor, 2-4), it houses the two chambers of the Parliament of Romania: the Senate (Senatul) and the Chamber of Deputies (Camera Deputaților), along with three museums and an International Conference Center.
Facts and figures: 365,000 sqm (the largest administrative building worldwide, 3rd largest building worldwide in terms of volume; the heaviest and most expensive building in the world); length – 270 m, width – 245 m, height – 84 m (over 0 level), depth 16 m (underground level), building footprint area – 73,615 sqm.
Getting around Bucharest
- Taxi: Cars are available in Bucharest and to/from the airports. Taxis can be ordered (contacts available online); they will have access for pick up from the point of access to the Palace of the Parliament (gate).
- Hail-ride services: Uber and Bolt are available in Bucharest and to/from the airports.
- Rent a car: Several local and international car rental companies operate in Romania.
- Public transport
- Trams, buses, trolleybuses (https://stbsa.ro/):
- Price for one trip: 3 lei (0.65 Euro).
- Operating hours: 05.00 a.m. – 11.30 p.m.
- Subway / Metrou (http://www.metrorex.ro/)
- 'Metrou' is the fastest way around the Romanian capital, with central stations close to the main institutions and points of interest.
- Operating hours: 05.00 a.m. – 11.00 p.m.
- Price for one trip: 3 lei (0,65 Euro). Other options are available (1-day or 1-week passes).
- Trams, buses, trolleybuses (https://stbsa.ro/):
Other useful information
Currency: 1 leu (abbreviation: RON) = approx. 0.2 EUR / USD (official exchange rate).
Credit cards: Most hotel and restaurant chains accept credit cards, including MasterCard, Visa, American Express and Dinner Club. Some ATMs allow the withdrawal of foreign currency. Credit/debit cards issued in the European Union, by MasterCard/Visa, will be accepted at most Points of Sale anywhere in Bucharest.
Electricity is supplied in Romania at 230 V / 50 Hz and sockets use the standard continental European dual round-pronged plugs. A plug adaptor is required for non-EU appliances. Please remember that simple adapters do not convert voltage or frequency. A power converter is necessary for appliances requiring 110 V.
Smoking: Romanian law prohibits smoking in indoors public places. Smoking indoors on the Meeting site will be strictly forbidden, but outdoor areas, accessible from within the security perimeter, will be available.
Emergency call: ✆ 112 - EU-wide emergency number (all emergencies).
Health emergencies: For major health issues that require urgent medical assistance, call 112 to call for an ambulance. For health issues that are not critical, but require urgent medical assistance, please go on your own to a hospital's emergency room.
For health issues that do not require urgent medical assistance, but only non-prescription medication, many pharmacies in Bucharest have late working hours, until 8 or 9 p.m. 24-hour pharmacies are also available. Antibiotics require a doctor's prescription.