NATO Summit media advisory

GENERAL

1. The United States will host a NATO Summit in Washington D.C. on 9-10-11 July 2024.
2. The meetings will be chaired by the NATO Secretary General, and will take place at the Walter E. Washington Convention Center, 801 Allen Y. Lew Place NW, Washington, D.C. 20001, United States.
3. An International Media Centre (IMC) will be located on site and will be open 24 hours from 0900 on 9 July for accredited media to allow coverage of official Summit events, including the NATO Public Forum.
4. All updates will be posted on the NATO website: www.nato.int. Updates will also be posted on twitter @NATOPress and @NATO.

MEDIA PROGRAMME

5. View the media programme. To help with media travel plans, a celebration of NATO’s 75th Anniversary is expected to unfold on 9 July in the afternoon. The Summit’s formal events will start on 10 July in the morning, and the last press conferences will take place on 11 July in the afternoon.
6. All summit media events will be transmitted live by the Summit Host TV to the IMC, online and via satellite.
7. Bilateral events between delegations are not a part of the official Summit programme. Details of these bilateral events should be sought from the delegations concerned.
8. The NATO Public Forum will take place on 10-11 July 2024 in the proximity of the Summit’s premises in Washington DC. More details on the program and coverage will be available at a later stage. Media wishing to cover the Public Forum need to follow the same accreditation process in this advisory

MEDIA ACCREDITATION

9. Media representatives wishing to cover the Summit and the Public Forum in person (including those with annual accreditation with NATO) will need to register via NATO’s media accreditation platform: https://my.hq.nato.int AND the United States Secret Service credentialing platform – https://nato24dc.pvitl.com/registration/media.
10. The deadline to register is no later than 21 June 2024 at 23:59 (CEST).
11. Media representatives need to apply as soon as possible on both platforms to allow for sufficient time for processing their requests. For security reasons, late applications are unlikely to be successful.
12. NATO will confirm the accreditation by email, using the email that was used to register, together with details about how media representatives can pick up their accreditation.

MEDIA ACCREDITATION OFFICE

13. A NATO Summit Accreditation Office will operate at the Washington Foreign Press Center, 529 14th Street, NW, Washington, DC 20045
14. A media pass for the NATO Summit will be provided in person to accredited media at the NATO Summit Accreditation Office upon presentation of a valid national identification document (Passport or ID-card) and a valid national press card (or accreditation letter from a recognised media organisation).
15. In accordance with NATO media accreditation procedures, NATO reserves the right to deny or withdraw accreditation of media representatives from media organisations who abuse their privileges, put the accreditation to improper use, or act in a way not consistent with the principles of the organisation.

INTERNATIONAL MEDIA CENTRE

16. The International Media Centre will be accessible from 9 July; early access begins on 08 July for broadcasters needing to bring in bulky broadcast equipment by appointment; please contact SummitMedia@state.gov.
17. The IMC will include unassigned workspace and live shot/stand-up broadcast positions. Unassigned workstations are available at no charge on a first-come, first-serve basis, and will include complimentary wireless internet access and power outlets (North American 120V) with U.S. outlets.
18. Additional services beyond those provided complimentary (e.g., high-speed wired internet, , additional power, or custom workspace) will be available on a fee-for-purchase basis through the media services rate card. Put ‘NATO’ in the search for your show box.  Please reach out to Laura Ewell at Laura.Ewell@freeman.com. The deadline for rate card orders is 21 June.
19. Media organizations wishing to inquire about live/broadcast locations or parking availability for live transmission vehicles should reach out to SummitMedia@state.gov immediately as parking is highly restricted. Due to security restrictions, satellite trucks will be required to remain parked for the duration of the Summit.
20. Wi-Fi will be available throughout the IMC, and stand up locations. Wired internet is available for purchase in the IMC and at the stand up positions.

POOLS

21. Visual journalists will be able to cover the main summit events based on a pool system. More details about pool opportunities will be provided closer to the event.
22. Journalists accepting a NATO pool position must share immediately all information and material collected while in the pool with any accredited media that request it, at no charge and with no restriction on the use of the material for news purposes. Media organisations that want pooled images should first contact the wire service / photo agency of which they are a client. Media representatives and news organisations must identify that it is pooled material every time it is used. Pooled material can only be used for legitimate news purposes and it cannot be sold.

BROADCASTING

23. All media events will be streamed live, and footage will be available live via satellite and recorded.
24. The U.S. State Department will provide Host TV feeds for the NATO Summit. The Host TV will deliver a single high quality HD/SDI signal (1080/50i and 1080/60i with embedded audio) live to the media centre for all Summit media events, free of charge. The feed will be available without added graphics or text inserts. The live programme signal will also be aired on closed circuit television screens throughout the media centre and Summit site, via the NATO and U.S. State Department websites and through the following:
    • Video Downloads from the Cloud – Iconik
      • The United States will post Host TV footage complementary for download (H264 broadcast quality) through the NATO Host TV Iconik cloud platform.  These clips will be available for download within minutes following each event.  The Host TV Iconik cloud link will be posted to this website shortly before the NATO Summit gets underway.
    • NATO International Media Center (IMC) Host TV distribution
      • All Host TV opportunities will be displayed throughout the International Media Center. Direct signal distribution will be available free of charge for video at a central point in the IMC.
      • Video Connection: BNC termination (with embedded audio of language channels) Broadcast Standard: HDSDI 1080/50i or 1080/60i
    • Live via Satellite (World Feed covering North America, Europe and Asia)
      • Live feeds as well as recorded material will be available from all Summit public events.  Satellite distribution for all HOST TV events during the course of the NATO Summit are planned for the same coordinates. Transmissions will be extended or modified as events warrant.   
25. NATO HQ will also archive and distribute broadcast-quality B-roll from the event on NATO Multimedia.
26. A number of unequipped indoor stand-up positions with a view of the general filing area will be available. Broadcasters interested in assigned standup positions and other services beyond those provided complimentary in the IMC will need to order through the media services rate card. Broadcasters can also reach out directly to Laura.Ewell@freeman.com. Bookings must be made no later than 21 June 2024.
27. Additional media facilities including fully equipped standard edit booths are available at a charge through the media services rate card. All orders must be placed no later than 21 June 2024.
28. A fully equipped TV studio is also available. Booking requests can be made only by national delegations.
29. Handcarry or carted equipment can be brought into the IMC on 8 July. Anyone needing to freight ship equipment must contact Freeman (see below) for rates and process.

OPENING HOURS OF THE SUMMIT MEDIA ACCREDITATION OFFICE AND INTERNATIONAL MEDIA CENTRE

30. The Accreditation Office and the International Media Centre will be open as follows (exact timings will be communicated in June):

TRAVELLING TO UNITED STATES FOR THE NATO SUMMIT – VISAS & EQUIPMENT

31. Visa: All media traveling to the U.S. who are not U.S. citizens, or who do not currently have authorization to work in the United States, must have an appropriate visa to travel to the United States. The Visa Waiver Program does not cover individuals coming to the United States to work, even for a short period of time. Additionally, the Visa Waiver Program is not applicable to persons traveling on diplomatic passports. Visit http://travel.state.gov for more information.
32. Visa approval does not guarantee accreditation, nor vice-versa.
33. Media Equipment: Media bringing in equipment (from outside the United States) should obtain a Temporary Importation Bond (TIB) or ATA Carnet. Additional information regarding TIB or ATA Carnet is available online at the Department of Homeland Security or International Chamber of Commerce.

NATO PUBLIC FORUM

34. The 2024 NATO Public Forum, a public event co-located with the Summit to increase understanding of Allies’ decisions, will take place on July 10-11. The event will be co-hosted with the US Government and the Atlantic Council, the Center for a New American Security, the German Marshall Fund of the United States, GLOBSEC and the Hudson Institute.
35. An agenda will be available closer to the date of the Summit. Participation at the Public Forum is by invitation only, but the event will be livestreamed online and broadcast in the International Media Center. Media inquiries can be directed to: press@atlanticcouncil.org.

CONTACT INFORMATION

36. Please send your enquiry to the appropriate email address, based on the topic of your question.

• General logistics, pool access:  Summitmediaoperations@hq.nato.int
• Media accreditation:  NATOAccreditations@hq.nato.int
• Rate card questions (edit booths, standups, etc):  Laura.Ewell@freeman.com 
• TV Studio:  broadcastoperations@hq.nato.int
• B-roll and video distribution:  content@natomultimedia.tv

NATO Summit Media Coordination
Ms. Alina COCA – Summitmediaoperations@hq.nato.int

US Media Coordination
Ms Shanan Guinn – SummitMedia@state.gov

Media queries and / or requests for interviews of NATO officials:
NATO Press and Media Service – press@hq.nato.int
US: MediaInterviews@state.gov