NATO Leaders Meeting
London, UK – 3-4 December 2019
- The United Kingdom will host NATO Heads of State and Government in London, on 3-4 December 2019.
- The NATO Leaders Meeting, chaired by the NATO Secretary General, will take place at the Grove Hotel, Hertfordshire on 4 December 2019. An evening event at Buckingham Palace will take place on 3 December 2019, for which there will be a separate process for media access.
- An International Media Centre, with print, broadcast and online facilities, will be established within the security perimeter of the meeting venue. Accredited media representatives and official delegates will have access to the media centre from 3 December at 12:00 until 4 December 2010 at 23:00. Access for media will be granted exclusively via the Accreditation Office, details of which will be provided in a second advisory in November 2019.
- All updates will be posted on the NATO website: www.nato.int. You can also follow us on twitter @NATOPress and @NATO. The UK Government will also be posting relevant information about the meeting on @foreignoffice and @defenceHQ.
- Applications for accreditation are now open and must be entered online through the following link: https://my.hq.nato.int/.
- All media representatives (including those permanently accredited at NATO) will need to apply for accreditation to the Leaders Meeting via NATO's accreditation platform - https://my.hq.nato.int/. A specific media pass for the Leaders Meeting will be provided to accredited media. Please find instructions on how to create a profile in Annex 1.
- The deadline for accreditation requests is 12 November 23:59 GMT. Questions can be directed to NatoAccreditations@hq.nato.int or email@example.com (for UK outlets or UK nationals).
- The UK and NATO authorities will review applications and will inform the applicants via email on the outcome of their accreditation request.
- Media representatives are strongly encouraged to apply well in advance of the deadline to allow for sufficient time for processing their requests. For security reasons, late applications will be strictly limited and may be unsuccessful.
- Media passes will not be mailed to applicants and should be collected in person at the Media Accreditation Office upon presentation of a valid National Identification document (Passport, Driving Licence or ID-card) and a valid national press card (or accreditation letter from a recognised media organisation). Media who have been successful with their accreditation application are requested to bring a print-out of the confirmation when collecting their media pass.
- Media representatives are advised to arrive with sufficient lead time to clear security checks. Security personnel from NATO and the Host Nation (UK) will examine and may test equipment and personal effects carried onto the site.
- In accordance with NATO media accreditation procedures, NATO reserves the right to deny or withdraw the accreditation of media representatives which abuse their privileges, put the accreditation to improper use or act in a way not consistent with the principles of the organisation.
- Opening hours of the NATO Leaders Meeting Accreditation Office and International Media Centre:
THE MEDIA PROGRAMME
- There will be one session of the North Atlantic Council at the level of Heads of State and Government on 4 December.
- The media programme will derive from the official programme. It will include arrivals, doorsteps, official greetings, the official group portrait, the meeting opening remarks and press conferences.
- Access to some media events will be reserved to media pool card holders. Pool sizes will be limited, and delegations and/or NATO will distribute pool cards to media. More details about press pools, registration for these pools and the media programme will be available online and via the second advisory in late November.
- The main media events taking place at the Grove will be transmitted live by the Host Broadcaster to the media centre, online and via satellite.
- Bilateral events between delegations are not a part of the official programme, but they may include a media component. Details of these bilateral events should be sought from the delegations concerned.
THE INTERNATIONAL MEDIA CENTRE
- More information about access will be provided in the second media advisory note in late November.
- The international media centre will be established in its own area within the security perimeter of the meeting venue. Basic unassigned workspaces will be available to media at no charge.
- The international media centre will include a filing area for approximately 800 workspaces, a broadcasting area, and a catering area. The broadcast area will have approximately 150 workstations (open space style) with feeds distribution from the Host Broadcaster and Master Control Room.
- Additional media facilities including fully equipped standard edit booths, outdoor stand ups and parking for satellite trucks will be available at a charge. A rate card and access to the booking system is available here.
- Wi-Fi and cabled internet drops will be available to accredited media at the media centre. Pool positions will have 4G connectivity and, in many cases, Wi-Fi as well.
- Further information on access for satellite and SNG trucks will be provided in a second advisory later in November 2019.
HOST BROADCASTER & BROADCAST-QUALITY B-ROLL
- NATO's Host Broadcast operations will deliver a single high quality HD/SDI signal live to the media centre for the main media events on 4 December, free of charge. The feed will be available in the media centre without added graphics or text inserts. The live programme signal will also be aired on closed circuit television screens throughout the media centre (and via the NATO Website).
- NATO HQ will archive and distribute broadcast-quality B-roll from the event. Contact: firstname.lastname@example.org.
STAND-UP POSITIONS & SATVAN PARKING
- Twenty-five outdoor stand-up positions at the Grove will be available to TV broadcasters (see rate card).
- Broadcasters who expect to require shorter time slots for live pieces to camera can book fully equipped live positions at commercial rates via Eurovision (email@example.com) or APTN (firstname.lastname@example.org).
- Broadcasters who need to park SNG vehicles will be given access to the open-sky car park at the media centre, located in the vicinity of the broadcast area, approximately 200 meters from the stand-up positions. Cabling from the stand-up positions to the satellite vans is possible following the advised cable route. An electricity supply system (power generator) will be in place via the rate card; TV teams should bring their own electricity cables to connect themselves to the electric network. Prior notice of arrival and space needs must be given via the rate card email address: email@example.com.
- The NATO Secretary General will brief the media at the end of the meeting, as chairman of the North Atlantic Council.
- Press conference facilities for national briefings will be available at the Grove. Information about national press conferences will be available from delegations and/or published on closed circuit television screens throughout the media centre.
- All visitors to the UK must have in their possession a valid passport and if required the appropriate visa. The responsibility for obtaining a visa in good time rests with individuals. Information on which country nationals require a UK visa and how to apply can be found on the following website https://www.gov.uk/government/organisations/uk-visas-and-immigration.
TRANSPORT AND ACCESS TO THE NATO LEADERS MEETING
- The Accreditation Office is the single point of entry for the International Media Centre and will be open from 3 December at 11:00. The closest public transport link is Watford Junction Station, with train services from London Euston station taking approximately 15-25 mins. This station is also served by the London Overground. The site is a 10-15 min walk from the station, or a 5 min taxi journey.
- A shuttle bus between the Accreditation Office to the International Media Centre will be available on an ongoing basis between 11:30 on 3 December and 23:15 on 4 December.
ACCOMMODATION & CATERING
- Media representatives are expected to make their own accommodation arrangements. Information provided by Visit London can be found at https://www.visitlondon.com/
- Media representatives will be able to purchase food on site.
- On 3 December, NATO's official outreach event titled 'NATO Engages: Innovating the Alliance' will take place in in central London. The event is organised by the Atlantic Council, GLOBSEC, King's College London, the Munich Security Conference and the Royal United Services Institute, in partnership with NATO's Public Diplomacy Division and the UK Government.
- Confirmed speakers, agenda items and further details on timing will be released in the coming weeks and updated at https://nato-engages.org/. The event will also be streamed at: https://nato-engages.org.
- Media accreditation and access are separate from those of the NATO Leaders Meeting. To apply for accreditation for NATO Engages, please visit https://nato-engages.org/contact/ or contact Jack Haines: firstname.lastname@example.org, +44 20 7747 2620.
- Several email contacts are provided to deal with the large number of queries we expect on the Leaders Meeting, and to ensure prompt replies.
Media Queries and Interview Requests
- Media Queries: email@example.com or +32 2 707 50 41
- Requests for interviews of NATO Secretary General: firstname.lastname@example.org
- Requests for interviews of delegation officials: delegations concerned
- Pool access, logistics: email@example.com
- Stand-up positions, satellite vans, edit space, feeds distribution: firstname.lastname@example.org
- B-roll and video distribution post event: email@example.com
NATO Media Coordination
Ms. Alina COCA – firstname.lastname@example.org
UK Media Coordination
Mr. Rory O'BRIEN
Accreditation – general questions and international media:
Mr. Angelo PACIFICO
UK media outlets – for specific queries please contact:
How to create a new profile in the NATO Accreditation portal https://my.hq.nato.int/:
- Please select New user
- Use a unique email address per registration. It is not possible to register groups or more than one person with the same email address
- Avoid using special characters (e.g. accents) when you enter information in your profile and ensure that the filenames of your photo and attachments do not contain special characters
- In case our site is blocked by your provider (most likely because of a firewall), it is advisable to use a device connected to a different Internet source (4G or connection at home)
- For media not in possession of a national press card number, please enter N/A within the National Press Card Number field
- Safari browser is not supported. Please use another browser (also see below the paragraph on Attachments re Mac OS X).
- If you have lost your password, please reset it here
- If your email address/username has changed, please send an email to NatoAccreditations@hq.nato.int
How to register for the event:
Once your profile has been created:
- Login: https://my.hq.nato.int/ (Click on Registered user)
- Click on Update your Event Attendance: select the event
- Attach files as required
- Tick and accept fields
- Submit your request before the deadline
To verify if you have duly submitted your application with attachments, please log in to your profile and click on Update Your Event Attendance. The event tick box should appear as checked.
To complete your registration, you will be required to upload two types of attachments:
- Identity: a copy of your ID card/passport
- Candidates in possession of a valid press card (provided by a recognised national professional body of a NATO country – i.e. government, professional association or union) are required to upload a scanned copy of it onto their profile (PDF)
- Candidates not in possession of a valid press card (provided by a recognised national professional body of a NATO country – i.e. government, professional association or union), are required, regardless of nationality, to upload a signed letter from their editorial staff onto their profile (PDF)
For users of Mac OS X: it is not always possible to upload attachments in JPG. Please upload files in PDF.
The system does not allow group registrations. However, as a practical measure and in order to avoid delays due to late requests, your editor can produce a comprehensive letter containing all the names of the crew members s/he intends to send to cover the event. Please include SURNAME, Name, Date of birth and Passport/ID card number of the crew members.
Once scanned, each media representative in the letter can upload the same comprehensive letter onto their profile upon individual registration before the deadline.