4. THE NATO CODIFICATION CONTRACT CLAUSE:

APPENDIX B to CHAPTER 4:

GLOSSARY OF TERMS USED IN THE CODIFICATION CONTRACT CLAUSE
CONTRACTOR:
Any controlling consortia of industrial concerns or prime manufacturers of Items of Supply as designated in the main contract for a piece of equipment or for a range of spare parts.
RELATED DOCUMENTATION:
Any form of documentation which can assist in clearly differentiating one IoS from other IoS. In the case of special or peculiar IoS, designed for one function only and protected by a sole source manufacturer, perhaps by patent or other industrial safeguards, this type of identification may replace engineering drawings and specifications and aid in ensuring the secrecy and safeguards required by the makers of such an IoS. Consideration should be given where IoS, when utilised in the host equipment, have safety vested in them and are essential to meeting national approval regulations, e.g. airworthiness, ordnance safety etc. Such data will be identified by reference to manufacturers' own identification systems.
DRAFT IOS IDENTIFICATIONS:
The presentation of IoS identifying data in the form required by a particular NCB. Because of the variety of national systems, no common form of draft IoS identification exists, and the presentation requirement can vary from none at all to completion of a detailed format used for direct presentation of the data for inclusion into a national databank. The submission of "draft IoS identifications" may be requested on listings, magnetic tape, telecommunications message, or other automated input media. In all cases, the contractor should contact his NCB to determine the media for submitting "draft IoS identifications."
AGENCY:
Any Government or industrial Organisation authorised and staffed to perform some or all phases of codification. In some nations an AGENCY may be a specialist firm of codification contractors working in close co-ordination between the manufacturer, codification contractor and the NCB.
GUIDE FOR INDUSTRY:
A document which may be published by the NCB of any NATO nation in order to outline the principles of the NATO Codification System and the relevant procedures by which manufacturers (contractors) will furnish, before delivery, IoS identification data for those Items of Supply for which data is required for codification and internal management of IoS.

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