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Updated: 07 June 2001 EADRCC

 


 

Standing Operating Procedures for the
Euro-Atlantic Disaster Response Coordination Centre
(EADRCC)

 

Table of Contents:

Foreword

NATO and EAPC Involvement in Disaster Assistance

Fundamental Principles of the Euro-Atlantic Disaster Response Capability

The Euro-Atlantic Disaster Response Coordination Centre

Communications

Facilitating the Speedy Deployment of the EADRCC

Augmentation of the EADRCC

The List of National Elements Volunteered to the EADRU

Description of Disaster Response Capabilities

Sample Messages

Glossary of Abbreviations and Definitions (pdf-9kb)


Annexes: Downloadable pdf-versions of the annexes:

Annex 1: Practical Cooperation in the Field of International Disaster Relief (pdf-24kb)
Annex 2: EADRCC Crisis Staffing Requirements (pdf-11kb)

 

Foreword

  1. A first version of the Standing Operating Procedures (SOP; EAPC(SCEPC)N(98)21) for the Euro-Atlantic Disaster Response Coordination Centre (EADRCC) was issued on 25 September 1998. Based on results and lessons learned from both operations and exercises, these procedures have been updated.
  2. The detailed procedures in this document aim at bringing together all relevant information from those in capitals involved in International Disaster Assistance and to standardise operational procedures in order to make disaster response more effective and efficient. The full text of the EAPC Policy on Enhanced Practical Cooperation in the Field of International Disaster Relief can be found in Annex 1.
  3. These detailed procedures will be updated on a regular basis taking into consideration the results and the lessons learned from both operations and exercises.

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NATO and EAPC Involvement in Disaster Assistance

  1. The first initiative to set up procedures for NATO Cooperation for Disaster Relief was taken in 1953. The aim was to enable NATO to determine rapidly what action was possible to take in response to a disaster in any NATO member country.
  2. Five years later, a NATO document on Cooperation for Disaster Relief in Peacetime replaced the original procedures with a more permanent arrangement in which NATO would act as a coordinating agent. This document was revised in 1971 to reflect the rôle of international relief organizations and to allow NATO member countries to request assistance on behalf of stricken non-NATO countries.
  3. In 1993, this document was again revised to allow NATO's existing disaster relief procedures to be used out of area, not only at the request of a NATO country, but also at the request of a relevant international organization, such as the United Nations or the International Federation of Red Cross and Red Crescent Societies.
  4. In 1995, the NATO Policy on Cooperation for Disaster Relief in Peacetime was completely revamped taking into account the modalities for cooperation with and assistance to, NACC and PfP countries. This policy (NACC/PfP(C)D(95)2) presented to the NACC Foreign Ministers in Noorwijk (the Netherlands) in May 1995, provided that Partner Countries will normally be treated on the same basis as NATO Countries. That is, a stricken Partner Country could contact NATO Civil Emergency Planning Directorate (CEPD) directly, in order either to request of to offer assistance, and that NATO CEPD would automatically initiate the agreed procedures.
  5. Following a proposal by the Russian Federation to Enhance Practical Cooperation in the Field of International Disaster Relief (EAPC(SCEPC)WP(97)3), the NATO Policy was reviewed and a new Policy was established in May 1998, involving all EAPC Countries. The details of this EAPC Policy are discussed in the next sections.

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Fundamental Principles of the Euro-Atlantic Disaster Response Capability

  1. On 29th May 1998, EAPC Ministers agreed:
  • To establish at NATO Headquarters, within the Alliance’s Civil Emergency Planning Directorate, a Euro-Atlantic Disaster Response Coordination Centre (EADRCC); and
  • To activate, where appropriate in the event of an emergency in an EAPC member country, a non-standing Euro-Atlantic Disaster Response Unit (EADRU), comprising a mix of national elements provided by EAPC Members.
  1. In developing the concept for the Euro-Atlantic Disaster Response Capability, the Senior Civil Emergency Planning Committee (EAPC) has been guided by the following basic principles:
  • The stricken country remains the responsible party for disaster management;
  • The United Nations retains the primary rôle in the coordination of international disaster relief operations. Therefore, the EADRCC is intended to complement and provide additional support to the United Nations rôle within the EAPC area, not to duplicate it; and
  • The EADRCC rôle within the EAPC area is one of coordination rather than direction. In the case of a disaster requiring international assistance, it will remain for individual nations to decide whether to provide assistance and, if so, whether to do so through the EADRU or by providing assistance directly to the stricken country.
  1. The EADRCC was inaugurated on the 3rd June 1998, and is located in Bâtiment V of NATO Headquarters.

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The Euro-Atlantic Disaster Response Coordination Centre

  1. Upon request for assistance from a stricken country and/or the United Nations Office for the Coordination of Humanitarian Affairs (UN-OCHA), the EADRCC will be responsible for:
  • Informing the Secretary General and, through him, the Euro-Atlantic Partnership Council for political guidance as appropriate, as well as the Senior Civil Emergency Planning Committee (SCEPC) in EAPC format and the NATO Military Authorities (NMAs), of such requests for disaster assistance. In addition, the Secretary General will be informed of any special political and operational implications;
  • Coordinating, in close consultation with the UN-OCHA, the response of EAPC Countries to a disaster occurring within the EAPC geographical area;
  • Acting as the focal point for information-sharing on disaster assistance requests among EAPC member countries; and
  • Maintaining close liaison with both UN-OCHA and the European Union as well as other organizations involved in international disaster response.
  1. The main functions of the EADRCC can be separated into four different parts:
  • Disaster Response Coordination;
  • Disaster Assessment
  • Activation of the EADRU; and
  • Day to day functions of the EADRCC

Disaster Response Coordination

  1. The main function of the EADRCC is to coordinate, in close consultation with the UN-OCHA, the response of EAPC Countries to a disaster occurring within the EAPC geographical area. The major activities in this process of disaster response coordination are discussed below.

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Information the request for assistance from a Stricken Nation should contain

  1. In order for the EADRCC to react quickly on a request for assistance from an EAPC Country, stricken by a natural or technological disaster, the stricken country's Single Point of Contact should give the following information already in an initial request for assistance:
  • Type of disaster, when and where it happened, population affected and size of the area affected;
  • Available own resources to cope with the disaster;
  • Qualitative and quantitative description of the assistance required;
  • Timing of the assistance needed and recommended points of entry and delivery;
  • Relative urgency of the various types of assistance required;
  • Whether the services of experts are desired; and
  • A prognosis for the coming 24, 48 and 72 hours
  1. A sample of a message to be used when requesting disaster assistance through the EADRCC can be found below.
  2. A request for assistance should be send by fax to the EADRCC, at +32-2-707.2677, and should be followed up by a phone-call to the duty officer of the EADRCC (telephone +32-475-829.071 - available 24/24 hours 7/7 days).
  3. In addition, it is expected that nations requesting assistance through the EADRCC should provide on a regular basis updated information. This information should include:
  • Development of the general situation as assessment results become available (forecasts, situation in affected counties and provinces, casualties, evacuees, damages, etc.);
  • The national response (relief operations carried out by national bodies and units involved in relief and reconstruction efforts as well as political decisions taken; national measures taken to facilitate implementation of international assistance (customs facilitation, etc.));
  • International response (offers for assistance, relief items delivered, units deployed, etc. also on bilateral basis which the EADRCC might not be aware of);
  • Updates on needs (new needs arising, present needs fulfilled, changes in prioritisation of needs, etc.); and
  • Media coverage (news-clips from national, regional and international sources, etc.).
  1. A request for assistance can reach the EADRCC in four different ways:
  • Directly from a stricken EAPC Nation;
  • From the United Nations Office for the Coordination of Humanitarian Affairs;
  • Exceptionally from a stricken non-EAPC Nation; and
  • From an other organizations working in the field of international disaster response.
  1. These four scenarios will be described in details in the paragraphs below. A fifth scenario, in which the involvement of the EADRU might be regarded as contentious will be described separately.
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    Activities to be carried out by the EADRCC upon request of Assistance from a Stricken EAPC Nation

  3. Upon receipt of a request for assistance from an EAPC Country, EADRCC staff will take the following steps:

21.1 Verify whether the message contains the name and the telephone and/or fax number of the Point of Contact; if this is not the case, utilise the telephone an/or fax number of the Initial Point of Contact, identified in the List of Points of Contact for Disaster Assistance (EAPC(SCEPC)N (2001)4), for communication with the stricken country.

21.2 Contact the Point of Contact in the stricken nation. Unless otherwise specified in the request massage, the initial Point of Contact (see paragraph 21.1) will be considered to be responsible for the coordination of the assistance requested. Contacting the Point of Contact has the following aims:

  • To confirm the receipt of the request message; and
  • To clarify, where necessary, the requirements for assistance.

21.3 Call UN-OCHA in order to

  • Inform her of the received request for assistance; and
  • Learn on UN-OCHA’s plans with respect to the deployment of a United Nations Disaster Assessment and Coordination (UNDAC) team (for detailed steps undertaken by EADRCC staff with respect to Disaster Assessments, see paragraph 27).

21.4 Prepare a request for assistance, in accordance with the standard format (a sample of an EADRCC request can be found below).

21.5 After approval of the message by a NATO CEPD representative, circulate the request for assistance and all relevant information available in the EADRCC to EAPC Capitals. A copy of the request for assistance will be circulated to delegations and relevant offices in NATO Headquarters. NATO delegations will receive this request via the Minerva System, and Partner Mission via the EAPC Network. In case it is envisaged that national elements available to the Euro-Atlantic Disaster Response Unit will be deployed, the instructions in the section on the deployment of the EADRU will apply.

21.6 Circulate on a regular basis situation reports on this specific disaster in order to keep UN-OCHA, EAPC capitals, delegations and relevant offices in NATO Headquarters informed (a sample of an EADRCC Situation report can be found below).

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Activities to be carried out by the EADRCC upon request of Assistance received from the United Nations Office for the Coordination of Humanitarian Affairs

  1. Upon receipt of a request for assistance from the United Nations Office for the Coordination of Humanitarian Affairs (UN-OCHA), EADRCC staff will take the following steps:

22.1 Call UN-OCHA in order to:

  • Confirm the received request for assistance; and
  • Learn on UN-OCHA’s plans with respect to the deployment of a United Nations Disaster Assessment and Coordination (UNDAC) team (for detailed steps undertaken by EADRCC staff with respect to Disaster Assessments, see paragraph 27).

22.2 Prepare a request for assistance, in accordance with the standard format (a sample of an EADRCC request can be found below).

22.3 After approval of the message by a NATO CEPD representative, circulate the request for assistance and all relevant information available in the EADRCC to EAPC Capitals. A copy of the request for assistance will be circulated to delegations and relevant offices in NATO Headquarters. NATO delegations will receive this request via the Minerva System, and Partner Mission via the EAPC Network. In case it is envisaged that national elements available to the Euro-Atlantic Disaster Response Unit will be deployed, the instruction in the section on the deployment of the EADRU will apply.

22.4 Circulate on a regular basis situation reports on this specific disaster in order to keep, UN-OCHA, EAPC capitals, delegations and relevant offices in NATO Headquarters informed (a sample of an EADRCC Situation report can be found below).

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Activities to be carried out by the EADRCC upon request of Assistance from a non-EAPC Country

  1. In exceptional circumstances, should there be a request for assistance from a stricken non-EAPC country, the EADRCC should consult with UN-OCHA to decide whether its task will be solely limited to the exchange of information or if its rôle will be one of coordinated disaster response action. In the latter’s case, the Secretary-General, and through him the EAPC shall be informed so as to obtain, as a matter of urgency, political guidance.

23.1 In case the tasks of the EADRCC are limited to the exchange of information, or when the EAPC mandates a coordination rôle for the EADRCC, a point of contact in the stricken nation shall be contacted with the purpose of:

  • Confirming the receipt of the request message; and
  • Clarifying, where necessary, the requirements for assistance.

23.2 Prepare a request for assistance, in accordance with the standard format (a sample of a EADRCC request can be found below).

23.3 After approval of the message by a NATO CEPD representative, circulate the request for assistance and all relevant information available in the EADRCC to EAPC capitals. A copy of the request for assistance will be circulated to delegations and relevant offices in NATO Headquarters. NATO delegations will receive this request via the Minerva System, and Partner Mission via the EAPC Network.

23.4 Circulate on a regular basis situation reports on this specific disaster in order to keep UN-OCHA, EAPC capitals, delegations and relevant offices in the NATO Headquarters informed (a sample of an EADRCC Situation report can be found below).

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  1. In case the message is received from another relevant organization working in the field of international disaster response, EADRCC staff will take the following steps:

24.1 Call UN-OCHA in order :

  • Inform her of the received request for assistance; and
  • Learn on UN-OCHA’s plans with respect to the deployment of a United Nations Disaster Assessment and Coordination Team (UNDAC)

24.2 Contact a representative of the international organization other than UN-OCHA requesting assistance in order to:

  • Confirm the receipt of the request message; and
  • Clarify, where necessary, the requirements for assistance.

24.3 Prepare a request for assistance, in accordance with the standard format (a sample of an EADRCC request can be found below).

24.4 After approval of the message by a NATO CEPD representative, circulate the request for assistance and all relevant information available in the EADRCC to EAPC capitals. A copy of the request for assistance will be circulated to delegations and relevant offices in NATO Headquarters. NATO delegations will receive this request via the Minerva System, and Partner Mission via the EAPC Network.

24.5 Circulate on a regular basis situation reports on this specific disaster in order to keep UN-OCHA, EAPC capitals, delegations and relevant offices in the NATO Headquarters informed (a sample of an EADRCC Situation report can be found below).

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Contentious Involvement of the EADRU

  1. In any circumstance in which the participation EADRU in a disaster response operation might be regarded as contentious, the Director Civil Emergency Planning will inform the Secretary-General and through him the EAPC to obtain, as a matter of urgency, political guidance.
  2. In case the EAPC mandates a rôle for the EADRCC, staff of the EADRCC will take the following actions:

26.1 Inform UN-OCHA of the decision.

26.2 Contact the Point of Contact in the stricken nation with the purpose of:

  • Confirming the receipt of the request message; and
  • Clarifying, where necessary, the requirements for assistance.

26.3 Prepare a request for assistance, in accordance with the standard format (a sample of an EADRCC request can be found below).

26.4 After approval of the message by a NATO CEPD representative, circulate the request for assistance and all relevant information available in the EADRCC to EAPC capitals. A copy of the request for assistance will be circulated to delegations and relevant offices in NATO Headquarters. NATO delegations will receive this request via the Minerva System, and Partner Mission via the EAPC Network. In case it is envisaged that national elements available to the Euro-Atlantic Disaster Response Unit will be deployed, the instruction in the section on the deployment of the EADRU will apply.

26.5 Circulate on a regular basis situation reports on this specific disaster in order to keep UN-OCHA, EAPC capitals, delegations and relevant offices in the NATO Headquarters informed (a sample of an EADRCC Situation report can be found below).

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Disaster Assessment

  1. As stated above, already in the consultation phase with the United Nations Office for the Coordination of Humanitarian Affairs, EADRCC staff will seek UN-OCHA views on the possible deployment of an UNDAC team. On the basis of this information the following steps shall be taken:

27.1 In case UN-OCHA finds it appropriate that a EADRCC member participates in a UN-led Disaster and Coordination team, all necessary arrangements for EADRCC participation in a UN UNDAC Mission will be made by the EADRCC.

27.2 When no UNDAC team will de deployed, the EADRCC might exceptionally conduct its own disaster assessment. In that case, Make all necessary arrangements for the conduct of an EADRCC Disaster Assessment, and invite EAPC member nations to participate, with UNDAC qualified personnel, in such a team

27.3 In all other cases the UN will deploy an UNDAC team without EADRCC participation

27.4 When the Disaster Assessment comes available, circulate the disaster assessment and a report identifying the national elements required for international disaster assistance in the fastest possible way to EAPC capitals

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      Activation of the EADRU

  1. When the Euro-Atlantic Disaster Response Unit is activated, the EADRCC will take the following actions:

28.1 Communicate in the fastest possible way to EAPC capitals a report identifying the national elements required for international assistance (see paragraph 27.4);

28.2 In case the requested national elements are contained in the list maintained by the EADRCC, approach the nation(s) that has/have indicated the potential availability of the requested asset(s), and invite EAPC Capitals to deploy the national element(s) to the stricken area (a sample message of such an EADRCC request for deployment of national elements can be found below).

28.3 Following a positive response from the nation(s) approached, notify the stricken country of the national elements which EAPC members have decided to deploy (a sample message of this EADRCC confirmation can be found below), and if necessary, assist nations sending national elements in making arrangements for reconnaissance missions.

28.4 In case the requested national elements are not contained in the list of national elements maintained by the EADRCC, or cannot be made available by the country/countries approached, the EADRCC will send a request to all EAPC capitals, with the aim to request on an ad-hoc basis the required assets for international assistance. After receipt of an offer for assistance, similar steps as described above will be followed.

28.5 Monitor the disaster assistance provided by the EADRU, and prepare for additional EADRU deployment, if required; and keep the Secretary-General and as appropriate the Euro-Atlantic Partnership Council, and the Senior Civil Emergency Planning Committee (SCEPC) in EAPC format, informed.

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    Transportation of National Elements

  1. In the list of national elements maintained by the EADRCC, it will be indicated whether nations will be able to transport the national elements volunteered with their own resources, or whether transportation support will be necessary. In the latter case, the EADRCC will have details on the size, volume, packaging, special handling, etc. of these relief items as part of the list of national elements.
  2. In case transportation support is required, EADRCC staff will follow similar procedures as described in paragraphs 28.2 to 28.4. After transportation has been identified, the EADRCC will inform the parties concerned of the transportation arrangements.
  3. In case of an ad-hoc request to the EADRCC for transportation, the EADRCC has to be provided with data on location, destination, point of entry, weight, volume, packaging, special handling of the relief items, and information with respect to loading and off-loading. A sample message to request ad-hoc transportation of disaster assistance can be found below.

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    Day to day Functions of the EADRCC

  1. The day to day functions of the EADRCC are:
  • In close co-operation with the United Nations OCHA in Geneva, to exchange information on disaster situations within the geographical area of the EAPC (details on the procedures to exchange such information, are described in the section dealing with the actions taken by the EADRCC upon receipt for assistance, see paragraph 19);
  • To develop appropriate plans and procedures for the use of the EADRU, taking into account national risk assessments, existing multi- and bilateral agreements and response capabilities;
  • In close coordination with the United Nations Military and Civil Defence Unit (MCDU), to maintain a list of national civil and military elements, for which EAPC members have indicated potential availability as well as conditions for their participation in the EADRU. In doing so, the scope for co-operation and harmonisation between MCDU and EADRCC in collecting data for their respective databases needs to be explored fully;
  • To facilitate the speedy deployment of the EADRU in an actual disaster, taking into account existing and developing bilateral and/or multilateral arrangements (this could include issues such as visas, border crossing, transit agreements, custom clearance, status of personnel, etc.);
  • Develop and plan joint training and exercises to promote and contribute to interoperability, taking into account existing United Nations programmes;
  • To coordinate with the EAPC members and other relevant international organizations the time and agenda of international exercises and to prepare for approval by the EAPC an international exercise programme for the EADRU; and
  • To report through the Director, Civil Emergency Planning to the North Atlantic Council and EAPC as well as the SCEPC Plenary and the SCEPC Plenary in EAPC format on the activities of the EADRCC and on the results of the operations, the lessons learned and the eventual initiatives to be taken in the field of responsibilities, procedures and coordination, as established in the EAPC policy.

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Communications

  1. Reliable communications between the stricken country’s Single Point of Contact, the nations offering assistance and the EADRCC are of paramount importance. The essentiality of identifying a Single Point of Contact in nations requesting assistance and nations offering assistance cannot be over emphasised. A list of established Initial Points of Contact responsible for International Disaster Assistance is circulated on a regular basis, most recently as EAPC(SCEPC)N(2001)4. Unless otherwise specified in a Disaster Message, these Initial Points of Contact will be considered to be responsible for coordination of assistance requested or offered (the Single Point of Contact).
  2. This Initial Point of Contact is not always the organization directly dealing with the disaster response. In order to avoid loss of valuable time, it is essential that every message related to the disaster specify the Operational Point of Contact.
  3. Primarily the EADRCC shall use telefax and telephone to communicate with Single Points of Contact in EAPC member countries. Therefore, it is important that the EADRCC be kept informed of the most current telephone and fax number of the organization (a name and person) responsible for dealing with international disaster assistance in EAPC member countries.
  4. Electronic mail has become a more and more important, fast and reliable communication tool between the EADRCC, Single Points of Contact and other recipients of EADRCC information. Therefore, Initial Points of Contact are encouraged to also make their e-mail address available to the EADRCC.
  5. It is envisaged that from mid 2001 EADRCC Situation Reports will be available on the EADRCC Web Site (www.eadrcc.org).

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Facilitating the Speedy Deployment of the EADRU

  1. One of the day to day functions of the EADRCC is to facilitate the speedy deployment of the EADRU in an actual disaster. In doing so, the EADRCC will have to take into account existing and developing bilateral and/or multilateral arrangements (this could include issues such as visas, border crossing and/or transit agreements, custom clearance, status of personnel).
  2. To fulfil this task, the EADRCC maintains an inventory of multilateral and bilateral agreements, in the area of disaster response, that EAPC countries have concluded (as from April 2001, this inventory can be consulted on the EADRCC Web Page)
  3. In addition, the EADRCC will maintain data on visa requirements, border crossing arrangements, transit agreements, procedures for customs clearance of disaster relief goods in EAPC countries, Points of Contact of customs authorities in EAPC nations, and agreements on the status of foreign relief personnel in EAPC countries.
  4. On a regular basis, the EADRCC will approach EAPC member countries with the aim to update this information.

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Augmentation of the EADRCC

  1. The Director, Civil Emergency Planning, acting on behalf of the Secretary-General, serves as the head of the EADRCC. Other participants of the EADRCC may include:
  • A small number of representatives of EAPC member countries;
  • A United Nations liaison officer; and
  • A representative of the NATO military authorities.
  1. Should it be necessary, the EADRCC can be augmented during an actual disaster. Normally, this would be accomplished by temporarily augmenting the EADRCC with additional personnel coming from EAPC delegations to NATO, the International Staff and the NATO Military Authorities, or possibly designated Civil Emergency Crisis Cell (CECC) experts.
  2. Draft arrangements for the augmentation the EADRCC during a major disaster have been developed , as well as criteria for the selection of augmentees.
  3. It is expected that for the augmentation of the EADRCC, two types of experts might be required:

45.1 Augmentees who would be able to assist the EADRCC in the coordination of International Disaster Response, who have a broad knowledge of (Inter)national Disaster Response Coordination and are familiar with the procedures of the Euro-Atlantic Disaster Response Capability; and

45.2 Augmentees with a specified area of expertise, who would be called upon to provide the EADRCC with particular advice in areas such as:

  • Civil Protection;
  • Disaster Assessment;
  • Disaster Medicine;
  • Logistics;
  • Public Information Experts;
  • Response to Chemical Accidents;
  • Response to Nuclear Disasters; and
  • Transport (Air; Inland Surface Transport (including Inland Waterways).
  1. The EADRCC will maintain a list of experts and their expertise, nominated by Nations as a potential to augment the EADRCC in the event of a major disaster.
  2. In case augmentation of the EADRCC will be necessary, the Director, Civil Emergency Planning will, approach EAPC delegations with a request to make identified experts available.
  3. It should be noted that for reinforcement to the EADRCC the Financial and Statutory Implications, as identified in section VI of the agreed EAPC policy document will apply.
  4. During the EADRCC involvement in the Kosovo Crisis, the increased activities necessitated a major adaptation of the EADRCC, its staffing and its internal working procedures. A description of the composition of the EADRCC and the tasks performed by the specialised desks can be found at Annex 2

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The List of National Elements Volunteered to the EADRU

  1. One of the Day to Day functions of the Euro-Atlantic Disaster Response Coordination Centre is to maintain, in close consultation with the United Nations Military and Civil Defence Unit (MCDU), a list of national civil and military elements for which EAPC members have indicated potential availability as well as the conditions for their participation in the EADRU.
  2. This list will contain information on the following topics (for a full description see Annex 8, to EAPC(SCEPC)WP(99)2, REV 1):
  • Description of the capability offered;
  • Area of deployment;
  • Operational point of contact;
  • Point of contact for requesting the capability;
  • Operational readiness and possible constraints;
  • Experience in international disaster relief operations and participation in exercises; and
  • In case the nations making available national elements need transportation assistance, the transport requirements, including weight, volume, packaging, special handling of the relief items, and information with respect to loading and off-loading will be required.
  1. In order to achieve compatibility between data gathered by the EADRCC and the MCDU, slightly modified UN standards for the description of disaster response capabilities (service modules) are utilised.
  2. On a regular basis the, the Director Civil Emergency Planning will approach EAPC member countries with the aim to update this list of national elements. To the extent possible, this update will be coordinated with the UN-MCDU and, upon the wish of an EAPC nation, data will be shared with the UN-MCDU.

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Description of Disaster Response Capabilities

  1. The United Nations Military and Civil Defence Unit has developed detailed descriptions of capabilities which may be needed from a donor country to deliver international disaster assistance to an affected population when all other resources have proved to be insufficient, exhausted, or unavailable.
  2. These disaster response capabilities are grouped in the following sectors:

55.1 Command and Control

  • Headquarters Staff Support
  • Mapping (air photo)
  • Movement Control

55.2 Communications

  • Cable Communications
  • Satellite Communications
  • Signal Communications

55.3 Electricity

  • Power Generation

55.4 Engineering

  • Engineer contract management
  • Bridge Construction
  • Field engineers
  • Road/airfield construction
  • Site construction / preparation

55.5 Explosive Ordnance Disposal (EOD)

  • Explosive Ordnance Disposal
  • Mine clearing
  • Training mine awareness/clearing

55.6 Food and Catering

  • Field bakery
  • Field Catering

55.7 Medical Support

  • Field Hospital
  • Medical evacuation and transport

55.8 Logistics

  • Laundry and bath
  • Logistics advisory service
  • Logistic base establishment
  • Self-sustained warehouse
  • Warehouse and store keeping

55.9 NBC

  • Detection vehicles
  • Chemical / radiation sensory team
  • Decontamination
  • Mobile NBC Laboratory
  • N-Detection
  • NBC assistance to affected population
  • NBC protection

55.10 Sanitation

  • Latrine Construction
  • Solid waste management
  • Vector Control
  • Waste water system

55.11 Search and Rescue

  • Aircraft for Search and Rescue Operations
  • Boats/ships for rescue and support operations
  • Fire fighting
  • Rescue Operations
  • Search Operations

55.12 Air Transport

  • Airfield control
  • Airport Ground Handling
  • Fixed Wing Strategic airlift
  • Fixed Wing / helicopter theatre airlift
  • Flight Operation

55.13 Road and Rail transport

  • Cargo Road Transport
  • Personnel Transport
  • Rail Operations
  • Transport for liaison and assessment
  • Sea and Inland Water Transport
  • Seaport Operations
  • Transport ships

55.14 Water Supply

  • Borehole drilling
  • Hydro-geological Survey
  • Water storage and distribution
  • Water transportation
  • Water Treatment and Purification

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Sample Messages

Sample Message to Request Relief Assistance

  1. In order for the EADRCC to react quickly on a request for assistance from an EAPC Country, stricken by a natural or technological disaster, the stricken country’s Single Point of Contact should give the following information already in an initial request for assistance:
  • Type of disaster, when and where it happened, population and size of the area affected;
  • Available own resources to cope with the disaster;
  • Qualitative and quantitative description of the assistance required;
  • Timing of the assistance needed and recommended points of entry and delivery;
  • Relative urgency of the various type of assistance requested;
  • Whether the services of experts are desired; and
  • A prognosis for the coming 24, 48 and 72 hours.
  1. Following is a sample of a message to be used when requesting disaster assistance to the EADRCC. The information in square brackets is to be completed by the Single Point of Contact of the stricken nation.

Sample Message to Request Relief Assistance (doc-24kb)

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Sample Message to Promulgate a Disaster Assistance Request

  1. Below is a sample of an EADRCC message to promulgate a Disaster Assistance Request. The fields in square brackets will be completed by the EADRCC as appropriate.

Sample Message to Promulgate a Disaster Assistance Request (pdf-9kb)

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Sample Situation Report

  1. The Euro-Atlantic Disaster Response Coordination Centre will provide on a regular basis follow-up messages and updates of the situation in the stricken country, the remaining requirements for assistance, and the assistance provided so far.
  2. In order for the EADRCC to be able to accurately report on the remaining requirements for assistance and the assistance provided so far, and to avoid any duplication of efforts, is it of paramount importance that:

60.1 the stricken nations keep the EADRCC abreast of the disaster situation and the (further) assistance needed; and

60.2 EAPC nations offering assistance keep the EADRCC informed of any assistance offered to the stricken nation, either bilateral, or through the EADRCC and/or other international organizations, and whether the offered assistance has been accepted.

  1. Following is a sample of an EADRCC Situation Report. The fields in square brackets will be completed by the EADRCC as appropriate.

Sample EADRCC Situation Report (pdf-9kb)

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Sample Message, communicating a Disaster Assessment to EAPC Capitals

  1. In paragraph 27.4 it is indicated that, following an international disaster assessment, the Euro-Atlantic Disaster Response Coordination Centre will communicate as soon as possible the results of such an assessment, also identifying the national elements required for international assistance.
  1. Following is a sample message the EADRCC will utilise to communicate the results of such an international assessment. The fields in square brackets will be completed by the EADRCC as appropriate.

Sample Message, communicating a Disaster Assessment (pdf-8kb)

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Sample Message, inviting an EAPC Country to Deploy a National Element to a Stricken Country

  1. The detailed steps to be taken by EADRCC staff in case of the deployment of the EADRU as described in paragraph 28, envisage that in case of a major natural or technological disaster in an EAPC country, and following a detailed assessment, would contact nations to solicit the potential availability of the national elements volunteered by an EAPC country.
  2. Following is a sample EADRCC message to be used in these circumstances. The fields in square brackets will be completed by the EADRCC as appropriate.

Sample Message, inviting an EAPC Country to Deploy a National Element to a Stricken Country (pdf-8kb)

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Sample Message, Informing the Stricken Nation about the Deployment of National Elements

  1. As soon as the EADRCC has received an offer from an EAPC country that a national element volunteered for the EADRU can be deployed to a stricken country, the stricken country will be notified.
  2. Following is a sample of such a message. The fields in square brackets will be completed by the EADRCC as appropriate.

Sample Message, Informing the Stricken Nation about the Deployment of National Elements (pdf-9kb)

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Sample Message to Request Ad-hoc Relief Transportation

  1. Normally, the EADRCC will know in advance the transportation requirements of national elements. However, in certain cases EAPC nations might like to use the services of the EADRCC for an ad-hoc transportation request.
  2. In such a case, the following sample message should be used.

Sample Message to Request Ad-hoc Relief Transportation (doc-23kb)

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