The Archives Committee
The Archives Committee reports directly to the NAC through an annual report. It normally meets once a year but will meet more often should the need arise. It also holds workshops once or twice a year.
All NATO countries are represented at the meetings either by members of Delegations, senior officials or senior national archivists. A senior member of the International Staff chairs the Archives Committee.
Representatives from the International Staff and the International Military Staff, as well as senior officials from both civil and military bodies at NATO, support the work of the Archives Committee.
On behalf of the Archives Committee, the NATO Archivist is responsible for drafting, publishing and amending NATO-wide policies and directives for the management of NATO’s collective institutional memory. The implementation of these policies and guidelines fall into two main areas of responsibility: declassification and public review, and holdings management.
Declassification and Public Disclosure Review
The Archives Committee aims to foster transparency and increase the understanding of the role of the Alliance by making NATO records available through the Public Disclosure Programme. Through this programme, managed and coordinated by the NATO Archivist, 30 year old records of permanent value are identified and proposed for declassification and public disclosure review. Once approved by the competent authorities in the member countries, the records are made available for public consultation in the NATO Archives Reading Room. Ad hoc requests made by competent authorities in member countries for public disclosure of records less than 30 years old also fall under the responsibility of the Archives Committee.
The Archives Committee is responsible for ensuring that recognized records and archival management practices and standards are implemented at NATO regarding the retention, disposition and long-term preservation of NATO records. It also oversees the drafting and approval of records and archives policies related to the management of NATO’s operations and the closure of NATO civilian and military bodies.